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PRIVACY POLICY — NATIVE FITNESS LLC

Last Updated: September 29, 2026

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Native Fitness LLC ("Company," "we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website, submit information through online forms, or participate in our fitness and nutrition coaching programs.

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Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or utilize our services.

 

1. Information We Collect

We collect information that you voluntarily provide to us when you express interest in obtaining information about our services, register for a program, complete health screening questionnaires, or contact us directly.

  • Contact & Demographic Data: Name, email address, phone number, state/region, and billing/mailing address.

  • Health & Fitness Information: Physical activity readiness questionnaires (PAR-Q+), general fitness history, self-reported body metrics (e.g., weight, measurements), lifestyle habits, fitness goals, and, if applicable, physician clearance letters.

  • Billing Information: Payment card details, transaction history, and billing addresses. Note: We do not store raw credit card numbers on our servers; payments are processed securely through third-party payment processors.

  • Client Communications: Messages, check-in responses, progress notes, and emails exchanged during coaching.

  • Technical & Usage Data: Browser type, operating system, IP address, referring URLs, and device identifiers collected automatically through cookies and tracking tools when you interact with our website.

 

2. How We Use Your Information

We use the information we collect for legitimate business purposes, including to:

  • Deliver, administer, and customize your personal training, fitness, and nutrition programming.

  • Screen for physical activity readiness, evaluate medical clearance status, and ensure program safety.

  • Process payments, issue invoices, and manage client accounts.

  • Communicate with you regarding program updates, scheduled check-ins, customer service inquiries, and coaching feedback.

  • Send administrative notifications, terms updates, and (where consented) promotional newsletters or offers.

  • Protect against fraudulent or unauthorized transactions and ensure the legal security of our business.

 

3. Disclosure of Your Information

We do not sell, rent, or trade your personal information to third parties. We may disclose your data only in the following limited circumstances:

  • Third-Party Service Providers: We share necessary data with trusted vendors that perform functions on our behalf, including digital document management (e.g., PandaDoc), email marketing and customer communication platforms, payment processors, and cloud hosting providers. These providers are bound by contractual confidentiality obligations.

  • Legal Requirements & Protection: We may disclose your information where required to do so by law, subpoena, or court order, or when we believe disclosure is necessary to investigate potential violations, protect the rights, property, or safety of Native Fitness LLC, our clients, or the public.

  • Business Transfers: If Native Fitness LLC undergoes a merger, acquisition, or sale of assets, your information may be transferred as part of that corporate transaction.

 

4. Health Data and Disclaimer

Health, physical readiness, and lifestyle information provided during intake or coaching is maintained confidentially and used solely to evaluate eligibility and administer your coaching programs.

Native Fitness LLC provides online fitness and general wellness coaching; our services are not medical care, therapy, or medical nutrition therapy. The collection of health screening questionnaires (such as the PAR-Q+) does not establish a physician-patient relationship.

 

5. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal and health-related information from unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the Internet or electronic storage system can be guaranteed to be 100% secure. You provide personal data at your own risk.

 

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including administering your active program, maintaining business and legal records (such as signed waivers and audit trails), resolving disputes, and enforcing our agreements.

 

7. Children's Privacy

Our services are directed strictly to individuals who are at least 18 years of age. We do not knowingly solicit data from or market to minors. If we learn that we have collected personal information from an individual under age 18 without verifiable parental consent, we will delete that information promptly.

 

8. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, including:

  • Access & Correction: You may request access to or updates of your contact details by emailing us.

  • Email Marketing Opt-Out: You can unsubscribe from promotional newsletters at any time by clicking the "unsubscribe" link at the bottom of our emails. Note: You will still receive transactional emails related to your active coaching services, billing, and document requests.

 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect operational, legal, or regulatory changes. The updated version will be indicated by the "Last Updated" date at the top of the policy.

 

10. Contact Us

If you have questions, comments, or concerns regarding this Privacy Policy or our data practices, please contact:

Native Fitness LLC

Email: trey@nativefitness.co

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